Job Description

Job Description

Job Description

About the Role

We are seeking a highly organized, detail-oriented individual to support our team and ensure smooth day-to-day office operations. This is a hybrid role combining executive support, general office management, and coordination across key administrative functions including client invoicing, conference logistics, and vendor management.

This role is ideal for someone with office experience who enjoys variety, takes initiative, and communicates clearly across teams.

About Atirix Medical Systems, Inc

Atirix Medical Systems is a medical software company based in Minnetonka, MN. Our flagship product is QC-Track®, a software system used by leading hospitals and imaging centers around the U.S. to track and report on quality control data for their medical imaging devices, which is needed for compliance with regulations. By helping our clients implement a rigorous quality control program they can be ‘Always Inspection Ready™’, with higher image quality and better patient care.

Key Responsibilities

• Provide executive administrative support to the CEO and leadership team
• Oversee general office operations including supply ordering, service renewals (e.g. water, shredding), and coordinating on-site activities
• Coordinate logistics for approximately 6 conferences per year (scheduling, materials, vendor communication, travel coordination, etc.)
• Support client renewal invoicing (e.g., submitting quotes, processing POs, sending invoices, and tracking for collections purposes)
• Serve as a liaison for basic HR and finance tasks, including employee paperwork, invoice routing, expense tracking, and on-going benefits administration
• Maintain office calendars and assist with scheduling and travel arrangements as needed

Requirements

• 1–3 years of office experience, preferably in a small company environment
• Strong working knowledge of Microsoft Office (Outlook, Word, Excel, Teams)
• Excellent attention to detail and follow-through
• Clear communicator who can work effectively across different communication styles
• Self-starter who can manage tasks independently with limited oversight
• Must be able to pass a background check

Work Environment

• Small, collaborative team (~15 employees)
• Onsite 3+ days per week (Tuesday–Thursday ideal), with flexibility depending on team needs
• Regular interaction with high-analytic team members; comfort with varied personalities and priorities is important

What We Offer

• Hybrid work schedule : Onsite 3 days/week, with flexibility based on business needs
• Career development: Individual growth plans and check-ins to support professional goals
• Meaningful work: Our clients include leading medical systems across the country. Our team takes pride in delivering work that has real-world impact
• Dog-friendly office : Well-behaved dogs are welcome on in-office days
• Medical insurance: 70% of premiums covered for employees and their dependents

Job Tags

Similar Jobs