Job Description

Administrative Specialist 1 (Forensic Evaluation Services)

Opportunity Awaits, Apply Today - Administrative Specialist 1 (Forensic Evaluation Services)

This position will provide administrative support and coordination for the Forensic Evaluation Services (FES) Psychology team. A primary focus of this role will be assisting with the preparation, formatting, and management of court-related documents. Familiarity with legal documents and the court system is highly desirable. In addition to supporting the court documentation process, this position will help ensure efficient scheduling, data entry, and tracking of evaluations and communications. The role also includes general administrative duties to support the smooth operation of the FES Psychology team, including generating reports, maintaining records, and coordinating with internal departments and external agencies.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

The Oregon State Hospital provides patient-centered, psychiatric treatment for adults from throughout the state who need hospital-level care. Our primary goal is to help people recover from their illness and return to the community. Our services include psychiatric evaluation, diagnosis, and treatment, as well as community outreach and peer support.

What We Are Looking For

Minimum Qualifications:

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
• OR
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
• OR
• An equivalent combination of education and experience.

Desired Attributes:

• Attention to Detail Accurately reviews, prepares, and manages legal and clinical documentation, ensuring quality and compliance with court standards.
• Familiarity with Legal/Court Systems Understands court procedures and legal terminology; experience handling court-related documents is a strong plus.
• Strong Organizational Skills Manages multiple tasks, priorities, and deadlines efficiently while maintaining organized records and schedules.
• Professional Communication Communicates clearly and respectfully with staff, legal professionals, and external agencies, maintaining confidentiality at all times.
• Proficiency with Administrative Technology Skilled in Microsoft Office and database systems; able to accurately enter and manage sensitive information.

Special Requirements: To be hired, you must have an abuse check, criminal records and driving records check that meets OHA criteria at the time of hire, and throughout employment.

Application Guidance

How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, Cover Letter and answer all supplemental questions.

• External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.
• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes, log in to your Workday account to check for pending tasks under "My Applications" and complete them.
• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
• We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!

This recruitment will be used to fill one full-time position located in Salem OR, and may be used to fill future vacancies as they occur. This position is represented by Service Employees International Union (SEIU). This position is 100% on site. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.

Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact Barry Lein at barry.lein@oha.oregon.gov and phone/text: 503-440-6484.

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training opportunities that will help grow your career with the State of Oregon.

Additional Details

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Helpful Links & Resources

• How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources

The Oregon Health Authority is an equal opportunity, affirmative action employer, committed to diversity and pay equity.

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