Job Description

Associate Director for Collections and Operations - School of Law

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Position Overview

The UCBerkeley School of Law Library seeks an Associate Director for Collections and Operations to play a key leadership role in ensuring seamless and efficient access to Library services and resources that support the academic and research needs of students, faculty, and the broader campus scholarly community. Reporting to the Associate Dean of the Library, this senior management role contributes to strategic planning and decisionmaking, oversees the administration of the Collections Department, and leads operations, budget management, space planning, and staff supervision.

Departmental Leadership and Management

• Serves as a key member of the Librarys management team, contributing to strategic planning and decisionmaking.
• Oversees the administration of the Collection Services Department, ensuring efficient and effective operations.
• Plans, coordinates, manages, and evaluates the departments services, including acquisitions, licensing, cataloging, processing, and updating of Library materials.
• Provides leadership in Library operations, including budget management and space planning.
• Recruits, hires, and supervises all department librarians, Library staff, and Library assistants.
• Serves as a resource for staff, offering guidance and fostering a collaborative work environment.
• Leads department meetings and facilitates communication across Library teams to enhance coordination and workflow.

Collection Development and Resource Management

• Directs the Librarys collaborative collection building, overseeing all aspects of collection development, acquisitions, licensing, cataloging, and preservation.
• Ensures collection strategies align with institutional goals and evolving legal research and scholarship needs.
• Establishes, maintains relationships, and negotiates with vendors and electronic service providers, setting resource performance expectations and ensuring appropriate contract terms.
• Ensures all license agreements comply with University of California requirements and standards.
• Manages and oversees the Librarys online catalog, ensuring accurate description, accessibility, and regular updates of bibliographic records.

Library Operations, Budget Administration, and Space Planning

• Manages the Librarys operational budget in collaboration with the Associate Dean, ensuring financial sustainability and effective allocation of resources.
• Oversees the Librarys collections budget, negotiating with publishers and vendors to sustain a robust research collection.
• Oversees the strategic use of Library spaces, ensuring they meet the needs of staff, students, faculty, and researchers.

Emerging Technologies

• Advises on metadata creation, management, and optimization to enhance the discoverability of Library resources.
• Stays informed on emerging technologies, including Linked Data and BIBFRAME, assessing their applicability to Library operations and services.
• Evaluates new Library technologies and systems, determining when and how to integrate them into existing workflows.
• Leads initiatives to adapt collection services and technical processes to evolving industry standards and digital transformation.
• Provides guidance on the use of metadata standards and best practices to support cataloging, discovery, and interoperability.

Reporting and CrossDepartmental Coordination

• Develops reports and messaging to communicate the Librarys contributions and budgetary needs.
• Manages the recording and reporting of collectionrelated statistics to support datadriven decisionmaking.
• Coordinates effectively with Access Services, Reference, Collection Services, and Scholarly Communications Services to ensure seamless Library functions and resource accessibility.
• Promotes, facilitates, and encourages crossdepartmental coordination and collaboration through projectbased initiatives within the Library.
• Collaborates with individuals inside and outside the Library to enhance the vision for the Librarys collection and operations.
• Stays informed about changes in collection services and Library operations, recommending innovations that improve efficiency and effectiveness.
• Updates Library leadership on significant service developments that impact Library and campus collections.

Participation in Research and Instruction

• Provides legal research instruction in law school classes and other educational settings, as appropriate.
• Supports the development and maintenance of collectionrelated content on Library websites.

Working Conditions

• This is a fulltime, onsite position with occasional evening or weekend hours.
• Where feasible, the position may work four days onsite and one day remotely.
• The role may involve lifting, shelving, and moving Library materials.
• Work is performed with regular interruptions and shifting priorities.

Qualifications

Basic qualifications (required at time of application)

• Advanced degree (JD, MA, PhD, or equivalent international degree).

Additional qualifications (required at time of start)

• Minimum five years of experience in a law or academic research library.
• Minimum three years of experience with library collections and collection development.
• Minimum three years of supervisory experience.

Preferred qualifications

• Degree in library science from an ALAaccredited institution.
• Demonstrated experience with law library collections.
• Experience with statistics, metrics, and assessment techniques that help the Library and campus achieve goals.
• Independent project leadership and effective collaboration with crossdepartmental stakeholders.
• Strong analytical and conceptual abilities for managing complex, multifunctional Library functions.
• Experience in managing programs or projects within a complex organization.
• Extensive knowledge of legal bibliography and research techniques.
• Experience in administrative operations creating ongoing operational efficiencies.
• Experience in a collective bargaining environment.
• Commitment to staff development and morale.
• Exceptional oral and written communication skills for policy, procedure, and reporting.

Application Requirements

Document requirements

• Curriculum Vitae most recently updated C.V.
• Cover Letter discuss your experience overseeing collections and operations in an academic or law library; describe how your work has supported institutional priorities and your management philosophy.

Reference requirements

• Three professional references (contact information only).

Application link: Apply here

Equal Opportunity Employer

The University of California, Berkeley is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

Job location: Berkeley, CA

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