Job Description

Job Description

Job Description

Special Events & Community Engagement Manager

Organization: In Our Own Voices, Inc. (IOOV)
Location: Albany, NY
Employment Type: Full-Time (Evenings & Weekends Required)
Reports To: Executive Leadership Team
Supervised By: Chief Executive Officer

About Us

In Our Own Voices, Inc. (IOOV) is a nonprofit organization based in Albany, NY, dedicated to the health, safety, and empowerment of LGBTQ+ people of color. Through advocacy, health equity initiatives, housing access, and culturally affirming education, we center racial and gender justice in everything we do. We are proud to be one of the few organizations in the nation led by and for LGBTQ+ people of color.

Position Overview

Are you a highly organized, creative planner who thrives on turning ideas into unforgettable experiences? IOOV is looking for a dynamic Events & Community Engagement Manager to oversee the design, execution, and evaluation of our signature events—including BIPOC Pride , the Biennial Unity Through Diversity LGBTQ+ POC Health Conference , and the Jazz in July Gala .

This role goes beyond event logistics—it’s about creating mission-driven experiences that inspire action, foster belonging, and strengthen community impact throughout New York’s Capital Region. The ideal candidate is detail-oriented, resourceful, and passionate about producing events that reflect IOOV’s values of equity, inclusivity, and justice.

Key Responsibilities

Event Planning & Management

• Lead the planning and production of IOOV’s major events from concept to completion.

• Manage all logistics: budgeting, contracts, permits, run-of-show, vendor coordination, and on-site execution.

• Serve as the primary contact for vendors including caterers, entertainers, AV teams, and decorators.

Sponsorship & Donor Engagement

• Partner with executive leadership to secure sponsorships, donations, and in-kind support.

• Cultivate and maintain strong relationships with donors, sponsors, and community partners.

• Assist in creating sponsorship packages, donor communications, and follow-up acknowledgments.

Creative Production & Branding

• Design and implement culturally resonant and visually engaging event experiences.

• Oversee development of event signage, programs, branded merchandise, and promotional materials.

• Ensure every event reflects IOOV’s mission and celebrates the voices of LGBTQ+ communities of color.

Team & Volunteer Coordination

• Recruit, train, and supervise volunteers and temporary event staff.

• Assign roles, manage day-of coordination, and foster a supportive team environment.

• Oversee preparation of event materials such as registration lists, badges, swag bags, and signage.

Administration & Operations

• Maintain IOOV’s master event calendar and coordinate site visits.

• Track attendees, sponsors, and event-related expenses with accuracy.

• Support donor database entry and reporting as part of IOOV’s fundraising strategy.

Community Engagement & Representation

• Represent IOOV at community events with professionalism and cultural humility.

• Provide excellent customer service to attendees, sponsors, and stakeholders.

Qualifications

Education

• Bachelor’s degree in Event Management, Communications, Nonprofit Management, or related field preferred.

• Equivalent professional experience in events, fundraising, or community engagement considered.

Experience

• At least 2 years of event coordination experience, ideally in a nonprofit or mission-driven setting.

• Demonstrated success managing large-scale events (100+ attendees).

• Experience collaborating with diverse community partners and multiple stakeholders.

Skills & Attributes

• Excellent organizational, communication, and interpersonal skills.

• Strong attention to detail and ability to juggle multiple deadlines.

• Creative thinker with a solutions-oriented mindset.

• Proficiency in Microsoft Office Suite; Adobe Creative Suite a plus.

• Familiarity with event platforms (Eventbrite, Cvent, or similar) and donor management systems.

• Willingness to work evenings and weekends for major events.

Why Join IOOV?

As IOOV’s Events & Community Engagement Manager , you won’t just be planning events—you’ll be building community power . From vibrant cultural celebrations to national health conferences, your work will help amplify voices, raise critical resources, and create spaces where LGBTQ+ people of color can thrive.

If you’re ready to pair your event expertise with purpose, apply today and bring your talent to a team that’s changing lives every day.

In Our Own Voices, Inc. (IOOV) is a nonprofit organization dedicated to serving the needs of LGBTQ+ communities, with a focus on people of color. Our mission is to enhance the health, wellness, and overall quality of life for LGBTQ+ individuals through advocacy, support services, and community-building activities. We offer a wide range of programs, including health services, mental health support, youth services, and cultural events, all aimed at fostering a safe, inclusive, and equitable environment. At IOOV, we are committed to promoting social justice and empowering marginalized communities to thrive.

Company Description

In Our Own Voices, Inc. (IOOV) is a nonprofit organization dedicated to serving the needs of LGBTQ+ communities, with a focus on people of color. Our mission is to enhance the health, wellness, and overall quality of life for LGBTQ+ individuals through advocacy, support services, and community-building activities. We offer a wide range of programs, including health services, mental health support, youth services, and cultural events, all aimed at fostering a safe, inclusive, and equitable environment. At IOOV, we are committed to promoting social justice and empowering marginalized communities to thrive.

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