HR & Onboarding Assistant Job at Oscar, Austin, TX

dFJxZmY2Y3lFcXVndGVYbU42aCs3UzE2N3c9PQ==
  • Oscar
  • Austin, TX

Job Description

Job Title: HR & Onboarding Assistant | Location: Austin, TX (Onsite) | Salary Range: $45,000 - $55,000/year, plus full benefits

Why Join Oscar?

· Full medical, dental, vision insurance (100% employer-paid)

· Short & long-term disability, life insurance

· Generous paid time off: 20 days PTO + national holidays + company shutdown between Christmas & New Year's

· 12pm Fridays every week + flexible hours

· Health & wellness perks (gym membership options, mental health support, etc.)

· A collaborative, high-growth environment where your contribution makes a direct impact

Role Overview

You'll serve as a key HR/Admin partner for both contractors and internal staff. The "contractor care" side will feel like HR - managing onboarding, compliance, time & attendance, and contractor queries. You'll also support internal employee HR processes (payroll, benefits, term/offer letters, etc.). You will be the first point of contact for many HR and contractor related issues, working closely with Leadership, HR, Ops, Payroll, and Sales.

Key Responsibilities

· Manage contractor care: timesheets, contractor onboarding (contracts, background & compliance checks), contractor classification (W2, 1099, C2C, LLC matters)

· Handle internal HR support: new hire and termination workflows, internal offer/term letters, system access/logins, staff onboarding emails

· Maintain compliance documentation: I-9, E-Verify, multi-state payroll compliance, contractor paperwork

· Support benefits enrollment and follow-ups for contractors and staff

· Monitor & resolve payroll discrepancies for contractors & employees

· Own shared HR/contractor email inboxes; respond to queries in a timely, service-oriented manner

· Maintain accurate employee/contractor records and folders

· Reporting: prepare standard HR/contractor reports (e.g. status of onboarding, missing timesheets, compliance metrics)

What We're Looking For

· Proven administrative experience (HR, onboarding etc.), preferably with contractor or staffing exposure

· Understanding of employment classification types (W2, 1099, C2C, LLC) and multi-state compliance

· Strong attention to detail, able to follow existing processes reliably

· Comfortable learning and using HRIS / payroll systems (e.g. Paychex, Mercury, etc.)

· Good communicator: responsive, approachable, and able to manage internal and external stakeholder expectations

· Ability to take initiative within defined scope and escalate when needed

Reporting & Growth

· Reports directly to the Director of People Operations

· Entry point role with opportunity to specialize (Contractor HR, Compliance, Payroll)

· As Oscar grows, this role may evolve into more senior or specialist HR/Contractor Ops functions

Desired Skills and Experience

Skills

HR administration (onboarding, terminations, payroll adjustments)

Contractor HR support (W2, 1099, C2C, LLC classifications)

Compliance (I-9, E-Verify, multi-state employment)

Payroll/HRIS systems (Paychex, BambooHR, MercuryCRM, or similar)

Benefits administration and enrollment

Document management & reporting (Excel, HR reports, file accuracy)

Customer service & communication (internal staff and external contractors)

Detail orientation & process discipline

Problem-solving and issue resolution

Experience

1-3 years in an HR, Payroll, or Onboarding support role (staffing/recruitment industry exposure is a plus)

Hands-on experience with onboarding, contracts, or HR compliance processes

Familiarity with HRIS or payroll systems (training provided if new)

Exposure to multi-state HR/payroll environments preferred

Strong administrative background with a track record of accuracy and responsiveness

Oscar Associates Limited (US) is acting as an Employment Agency in relation to this vacancy.

Job Tags

Temporary work, For contractors, Flexible hours,

Similar Jobs

VRC Companies

Data Entry Clerk Job at VRC Companies

 ...Description Description: PURPOSE The primary purpose of the Data Entry Clerk role at VRC is to ensure the accuracy, integrity, and...  ...skills with an eye for detail and familiarity with spreadsheets and online forms. Excellent knowledge of word processing tools and... 

CCBC Inc

Aviation Programs Faculty & CTI Curriculum Lead Job at CCBC Inc

A community college located in Maryland is seeking a qualified instructor to teach in its Air Traffic Control program. The role involves designing curricula, providing student advising, and managing partnerships with the FAA. Applicants should possess relevant aviation...

Adtalem Global Education

Part-Time Clinical Nursing Faculty - Hawaii. Job at Adtalem Global Education

 ...University is comprised of the College of Nursing and the College of Health Professions....  ...(BSN) degree program at 23 locations and online post-licensure degree programs and certificates...  ...Nursing seeks Part-Time Clinical Nursing Faculty interested in teaching with our BSN... 

The Brand Real Estate

Zillow Flex Real Estate Agent Job at The Brand Real Estate

 ...Job Description Job Description Are you a dedicated real estate professional eager to join a brokerage that truly champions your aspirations? Welcome to The Brand Real Estate where your success is our mission! In the ever-evolving landscape of residential real... 

FACT Professional Inc

Executive Assistant to Leadership — CPA Firm Job at FACT Professional Inc

A leading CPA firm in California is seeking an experienced Executive Assistant to support the Company President and Managing Partner. Key responsibilities include managing calendars, organizing meetings, and handling communications. Candidates should have 2 to 3 years...